Reports
Every report, searchable, with a sample of each
One list of every report ShareMaster makes - 34 of them, including the ones that live on other menus such as Find password-protected files, the Archive Savings Report and the Crawl log. Search it, narrow it by category, and open any report to see what it does before you run it.
What it tells you
- Which report answers my question - search by name, by what it does, or by a column you need.
- What a report's spreadsheet will look like, before signing in: Download sample.
- The categories: Security (5), Storage (10), Content (16), Microsoft 365 (1), Teams (2).
How it runs
- Search or choose a category. The list narrows as you type. Favourites holds the reports you starred.
- Choose a report. The panel shows what it does, its columns, the licence it needs, how long it takes and what it saves.
- Download sample. An Excel file with the report's real columns and a few made-up rows, saved to Downloads. No sign-in.
- Run report. Opens the report where it lives, exactly as its own tile does.
How it works
The library is one list built into ShareMaster: one entry per report, holding its name, what it does, its category, the columns of its main sheet, the licence it needs, how long it takes and the menu it lives on. The search and the category buttons filter that list on this computer as you type; nothing is fetched and nothing contacts Microsoft 365.
Run report presses the report's own tile on the menu it lives on, so it signs in, checks the licence and behaves exactly as that tile does. Download sample writes an Excel file from the entry's column list - the same list the real report writes its header row from - and fills a few rows with fixed, made-up values chosen from each column's name. Samples are saved to Downloads and are not added to History.
Favourites are kept in this user's settings on this computer. The last-run line looks the report up in History, newest first.
What you need
- Nothing to browse or download a sample. Running a report needs what that report needs.
What it will not do
- A sample is made-up data from an organisation that does not exist. Its columns are the real report's; its values are not.
- A report your licence does not cover still shows, with a badge, and its sample still downloads. Run report then shows what it needs.
- Some reports' columns depend on what they read, such as a list's view or the fields you pick. Their sample shows a typical set and says so.