Migration Tools
Move content into SharePoint: clone between sites and tenants, run a fast Move or Copy inside one tenant, upload from this computer or download to it, and bring Dropbox across.
10 tools
Every plan, including free Community
Search query
Find files by keyword, export to Excel
Find every file in SharePoint that matches your keywords and take the list away in Excel. Type words or a phrase, narrow it by file type, site, author or date, and run it across the whole tenant or under one site. Tick Export all pages and the workbook holds every result, not only the page on screen. The full Keyword Query Language is there for anything harder, with every option SharePoint's own search takes, and the request is shown exactly as it is sent. Nothing is changed.
- Keywords, "exact phrases", AND, OR and NOT, plus filetype:, path:, author: and LastModifiedTime filters
- Export all pages reads 500 results at a time, up to 1,000,000 rows, and says in the workbook if SharePoint stopped early
- Pick the columns: Author, LastModifiedTime, FileType, Size or any other managed property, beside the title and address
- Save a query with every option and run it again later
- Results are what the signed-in account can see, so an administrator and a member can get different answers
Every plan, including free Community
Item search properties
Why a file is, or is not, in search
Paste the address of one file, page or list item and find out whether search returns it to you, and if not, every cause found: the site or list set to stay out of search, a draft nobody else can see, an index older than the item, or crawl errors. It lists every property the index holds for the item. Open it from any Search query result with Why is this here?, on the same sign-in.
Every paid plan and the free trial
Reindex
Re-crawl sites and lists in bulk
Tick sites, lists and libraries and ask SharePoint to crawl them again in full: the Reindex buttons in site and library settings, for many at once. Use it after a migration when content does not show in search, or after changing a managed property mapping. Nothing is deleted; the one setting changed on each is backed up first and read back after, and every run is kept in its History.
Every plan, including free Community
Crawl log
What the crawler saw and when
Read SharePoint's crawl log for a site, a library or one address: when the crawler visited, whether it succeeded, and the error code and message when it did not. Filter by level, content source and dates, and export to Excel. It needs a grant on the tenant's Crawl Log Permissions page, administrators included, and says which account to add when SharePoint refuses.
More tools
The rest of ShareMaster
Recycling Bin
Browse, search, restore and purge SharePoint and OneDrive recycle bins, first and second stage, with a record of everything recovered or deleted.
3 tools
Archive
Move files nobody opens out of SharePoint into Azure storage you own, and leave a placeholder in the library that still opens.
5 tools
Optimise Storage Tools
Get storage back: clear lists and libraries in bulk, remove empty folders and duplicate files, shrink oversized images, and recycle whole sites. Every tool previews first and recycles by default.
6 tools
SharePoint Tools
Work with SharePoint directly: browse sites, lists and files, change the settings people usually need PowerShell for, manage list views and versioning, and search the Preservation Hold Library.
6 tools
Replace
Find and rewrite text across documents, metadata and list items, in SharePoint or in a folder on this PC, with a preview before anything changes.
3 tools
Shared Links
Find every sharing link and every item with unique permissions across the sites you choose. Export it to Excel, or revoke links and reset permissions in bulk.
5 tools
Version History
Trim version history to win back storage, report what trimming would save before you commit, and reset a file's versions to a chosen point.
3 tools
Reports
Read-only Excel reports for planning a migration, finding where storage has gone and auditing who can see what. Nothing in this menu changes SharePoint, and every report is kept in History.
15 tools
Developer Tools
For SharePoint developers and administrators: build and test CAML and OData queries, run your own PnPjs code, and manage property bags, SPFx customizers and list webhooks one site at a time, with a backup before every change.
6 tools
Try Search & Indexing on your own tenant
14-day free trial. No credit card. ShareMaster runs on your own Windows PC.