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  3. Versions & Retention

Versions & Retention

Versioning defaults, version metadata, recycle bin retention and audit log retention windows.

6 pages

SharePoint Version Storage Calculation

Full file copy per version, not a delta. How SharePoint calculates version storage, what counts, and which admin settings reduce your quota consumption.

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SharePoint Version Metadata Fields Reference

What SharePoint Online stores per version: a reference table of every version-level metadata field, what it holds, and where each one is exposed.

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Illustration: a calendar dissolving older records.

SharePoint Online Retention and Deletion

Know exactly what happens to SharePoint files at each deletion stage, and how Microsoft Purview retention policies override normal deletion behavior.

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Illustration: a retention clock over a stack of archived items.

SharePoint Audit Log Retention Periods

90 days is the default Microsoft 365 audit log retention for most plans. Full reference tables for retention periods, captured events, and export methods.

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Illustration: a retention clock over a stack of archived items.

SharePoint Versioning Defaults

Reference for SharePoint Online versioning defaults: major vs minor versions, default limits by library type, storage impact, and version settings.

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Illustration: a retention clock over a stack of archived items.

SharePoint Recycle Bin Retention: 93 Days

SharePoint Online Recycling Bin retention: the 93-day window, first and second stage rules, storage quota impact, permissions, and what bypasses it.

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