Boosting Productivity and Knowledge with SharePoint Premium: The Future of Content Management
Introduction
In a constantly evolving digital landscape, businesses are grappling with the ever-growing volume of documents and data. Effectively harnessing this information can be a formidable challenge. Enter SharePoint Premium, Microsoft's answer to content management woes. Formerly known as Microsoft Syntex, SharePoint Premium is a game-changer, combining AI-powered content processing with intelligent document understanding to supercharge productivity and unlock the hidden value of your content. In this blog post, we'll explore what SharePoint Premium is, why you should use it, its key features, and real-world use cases.
What is SharePoint Premium? SharePoint Premium is the next-generation content management and experiences platform offered by Microsoft. It seamlessly incorporates the powerful AI-driven capabilities of Microsoft Syntex, making it a comprehensive content intelligence service or Intelligent Document Processing (IDP) solution. At its core, SharePoint Premium is designed to transform raw data into actionable knowledge.
Why Use SharePoint Premium? Modern organizations deal with vast amounts of documents, from contracts and invoices to applications and reports. Making sense of this data efficiently is a daunting task. SharePoint Premium is here to help. Here are the key reasons why your organization should consider leveraging this innovative solution:
- Amplifying Human Experiences: SharePoint Premium utilizes advanced AI and machine teaching to augment human efforts, allowing employees to focus on higher-value tasks.
- Automating Content Processing: Say goodbye to manual data entry and content classification. SharePoint Premium automates the extraction of crucial information from documents, saving time and resources.
- Transforming Information into Knowledge: The magic of SharePoint Premium lies in its ability to turn raw data into valuable corporate knowledge. It empowers you to harness the full potential of your documents.
How SharePoint Premium Enhances SharePoint: SharePoint Premium complements and enhances SharePoint's existing capabilities. It achieves this by automating the extraction of key information from documents using predefined models, essentially AI Machine Teaching models. Here's how it works:
- Premium Content Center: SharePoint Premium begins with the creation of a content center. This special site manages Premium models (formerly known as Syntex Document Understanding Models) while also facilitating metadata integration, workflows, and compliant automation. You can teach SharePoint Premium how to process documents similar to how a human would.
- Object Recognition: It goes beyond text-based documents. SharePoint Premium can automatically tag images by referencing a visual dictionary with thousands of recognized objects. It even recognizes and converts handwritten text into searchable tags.
- Document Understanding: SharePoint Premium doesn't require coding expertise. You can teach it to understand your content and build AI models. It can suggest or create metadata, trigger custom Power Automate workflows, and apply compliance labels.
- Form Processing: SharePoint Premium includes a powerful form processing engine that extracts information from semi-structured or structured documents, such as dates, figures, names, or addresses.
- Advanced Taxonomy Services: Content types enhanced with content understanding can be published to SharePoint and Microsoft Teams through SharePoint hub sites. This ensures rapid deployment and upgrades across your organization.
Use Cases for SharePoint Premium: Real-world scenarios showcase the incredible potential of SharePoint Premium:
- Extracting Contractor Information: Easily extract job numbers, dates, and supplier details from contractors' reports, saving time and improving data accuracy.
- Streamlining Engineering Reports: For engineering and maintenance reports, SharePoint Premium can extract location information, making it easier to categorize and access critical data.
- Optimizing Engineering Drawings: SharePoint Premium can identify drawing types and locations within engineering drawings, enhancing organization and accessibility.
- Mass Document Processing: The scalability of SharePoint Premium shines in scenarios like the Northumbria Water Group case study. It streamlined the processing of over 20 million documents, saving weeks of manual effort.
Conclusion
SharePoint Premium is a game-changing solution that empowers organizations to unlock the true potential of their content. By automating content processing, transforming data into knowledge, and offering advanced features like object recognition and form processing, it's a powerful addition to the Microsoft 365 ecosystem. If you're ready to boost productivity, enhance content management, and turn data into actionable insights, SharePoint Premium is your ticket to a brighter, more efficient future.
