Settings

Settings

List Item Settings

Note: The depicted version is a pre-release version.

The List Copy Settings feature provides the following functions:

Copy Views:

Allows for the replication of views associated with a list or library.

Create Lookup Lists:

When working with lists or libraries containing lookup columns, this function checks for the existence of the associated lookup list and creates it if necessary.

Fill Lookup Lists:

After creating a lookup list, this function efficiently imports items from the source site to the destination site, ensuring data consistency before starting the list import process.

Delete Destination List:

During list or library creation, a check is performed to identify pre-existing fields on the destination list that do not exist in the source. If such fields are found, they are removed. Caution is advised when performing this operation, as it carries risks, including potential data loss. Deleted fields and values cannot be recovered from the recycling bin. Please exercise care and consider the consequences when engaging in field deletion operations.

Item File Copy Settings

Note: The depicted version is a pre-release version.

The Item File Copy settigns feature provides the following functions:

Skip Files

Copy All - Will not check if item/file exists at the destination. This slightly speeds up the migration, however may cause an error on the item/file if the item/file exists as it may try and overwrite a file - but will fail unless it matches the Unique ID. Recommended to only use this item on initial migrations.

Skip file/item if exists at destination - This option will scan the destination list/library. Will skip items/files if they exist at the destination.

Skip file/item if newer at the destination - This option will scan the destination, and overwrite existnig item/file if the modified date is later at the source.

Match lookup values by

By Id - When matching lookups, it will match values on the items ID. This option should be used on new migrations, however if the destination look up list has differnet Ids from the source, it will not match correctly.

By Value - When matching lookups, it will match values on the items value. The value depends on the lookups display field (usually Title). This option should only be used if you know the ID's will not match.

Maintain items Unique GUID?

In SharePoint, each item and file has a regular ID that's visible in SharePoint views. Additionally, there's a Unique ID/GUID, which is hidden and used for internal purposes. It's essential to understand that when copying an item or file, if a duplicate exists in a different location (such as a different site or list), it will not be copied. However, if the duplicate is in the same location and has the same filename or title, the system will append versions to the existing file rather than creating a new copy.

As a rule of thumb, consider the following:

If you are migrating to a new site in a different site collection from the source, it is advisable to leave this feature on. If you are resuming a copy operation that has stopped, you should have this feature on to ensure that existing files are appended. However, if you are copying the source to a site within the same collection, or if you have already copied the site to another site in the same collection, it must be turned off to avoid issues with duplicate handling